Reception & Administration Support Officer Job at Nova Systems Australia

We’re Looking to hire, Reception & Administration Support Officer Job at Nova Systems Australia

1. Reception & Administration Support Officer Job
2. Australia
3. Full-Time

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About Company

We are a 100% Australian-owned and -controlled engineering services and technology solutions firm that works with customers to protect the safety and security of our countries and citizens. We provide specialised systems engineering advice and management services together with cutting-edge software, hardware, and digital technology solutions.

In order to improve the effectiveness and resilience of Australia's freight supply chains as well as to quantify the results of investment decisions, the National Freight Data Hub offers data across all supply chains. This data is used to inform investment decisions and evidence-led investments.  The Hub is an interactive website that helps the transportation sector's day-to-day operations, offers improved freight data for all supply chains, and enables a data-driven strategy for future strategic planning and investment.

To preserve, gather, visualise, and report detailed data about land use, employment, and economic activity across the City of Melbourne, Nova Systems created a web-based platform. Job at Nova Systems Australia as a Support Officer for Reception and Administration

Job Responsibilities

• Welcoming visitors to the organisation and directing them as necessary;
• Operating a telephone switchboard and handling incoming calls – both internal and external to the organisation;
• Opening, sorting and distributing incoming mail, facsimile messages and other deliveries;
• Dispatch of outgoing mail and courier deliveries;
• Maintaining the general tidiness and the smooth operation of the reception area, kitchen and associated conference/meeting rooms;
• Coordinate meeting room booking registers;
• Contribute to managing the day-to-day administration and operations of the office;
• Assisting the Executive Assistant to the Nova Managing Director as well as providing administration support to the Senior Managers;
• Organise travel and accommodation for Senior Managers;
• Expense reconciliation for Senior Managers;
• Organising the monthly team lunch for approximately 80 people; and
• Be a contributing member of the Social Committee.

Job Requirement

• Recent experience in a similar, busy office reception role;
• Hold an AGSVA Security Clearance or have the ability to obtain one;
• Strong interpersonal skills with a high level of customer service;
• Good written and verbal communication skills;
• Demonstrated prioritisation and time-management skills;
• Demonstrated flexibility and adaptability in the workplace with a proven ability to adjust your priorities to accommodate urgent requests;
• Ability to plan and perform tasks with minimal supervision;
• Excellent knowledge of the MS Office suite and PDF software;
• Experience with WHS requirements and compliance (desirable);
• Be passionate about providing high-quality support, with a proven ability to provide a high level of customer service;
• Flexibility and responsiveness to meet the needs and challenges within the business environment;
• A fast learner with a keen desire to learn and grow in your role, particularly in administration;
• A high level of personal accountability; and
• The ability to deliver, accept and encourage open and direct communication.

Apply now